Minutes

MINUTES

City Council

City of Arco

September 25, 2023

     Mayor Parsons called the meeting to order at 7:00 p.m. and lead those in attendance in the Pledge of Allegiance.  In attendance were Mayor Grady Parsons, Council President Travis Gilchrist, Council Members Ben Tessmer, Bobbie Reese, Danny McCurdy, City Clerk Maribel Cahalan, City Maintenance Supervisor Tony Chisham, City Maintenance Lead Tim Snyder, guests in attendance were Rebecca Lange, Tom Cammack, and Lindsey Snyder.

     Public Comment – Rebecca Lange, a City resident asked if the City still has an ample supply of Cold Mix asphalt for street repairs?  Ms. Lange asked, as Citizens are wondering if the City crew will have time for a second round of street grading and pothole repair?  City Maintenance lead Tim Snyder said that actually work was scheduled to start that very same day, but the City Crew was called to other duties.  Mr. Snyder said that he hopes to get back to street maintenance this Wednesday unless other issues arise.

     1^st & 2^nd Cutting of Hay Price needs to be determined – Tim Snyder, City Maintenance Lead informed the Council that prices are not going up, and that there hasn’t been anyone asking about purchasing the City’s hay.  Mr. Snyder recommended the Council set the price at the current USDA 2^nd, cutting the price of $155 per ton.  Or tarp the hay and not sell at this time.  The Council reviewed the cost of the cutting and baling, and after some consideration a motion was made and passed to put the price at $155 per ton and advertise it.

     Grader Lease is up in October – Western States Caterpillar representative presented a detailed summary of the status of the current five year old Motor Grader leased by the City and some options for purchasing it.  The other option is to seek a five-year lease for a new Motor Grader.  Council members and Maintenance Lead Snyder had a lot of questions.  In the end, the Council agreed that the offer by Western States to increase the buyback value of the five year old grader by $40,000, and the benefits of a new grander outweigh the option to purchase the old grader and take on its maintenance costs.  A motion was made to pursue the lease of the new Motor Grader by Western States.  The annual cost for the City will be $40,000 per year.  Ordinary maintenance costs are included in the lease.  A motion was made and passed to seek the lease offer for the new Motor Grader.

     Bills – bills in the amount of $23,267.28 were reviewed and approved for payment.   

     Roundtable – Clerk Cahalan told Council members that Kurt Hibbert, contractor for the draft Comprehensive Plan, said he could meet with the Council on October 9^th, or any Saturday.  Council Members said Saturdays are not an option at this time, and not enough Council Members are available October 9^th to confirm that date.  Clerk Cahalan to inform Mr. Hibbert.

     Clerk Cahalan reminded the Council and maintenance crew about the City staff flu shot clinic on Tuesday, September 26^th, from 8:30 – 9 a.m.

     There being no additional business, the Council adjourned at 7:48 p.m.

       Grady Parsons, Mayor                                             Maribel Cahalan, City Clerk